MindSights
Meeting Jump start
your meeting planning by choosing from pre-developed meeting agendas that ask
the right questions and use the right tools. MMM emulates how skilled meeting
leaders function and empowers any meeting leader with these same facilitation
skills needed to run successful meetings – every time. Below
is MindSights Meeting Mentor’s Main Menu. Simply click on the blue hyperlinks. The
[Home] button always brings
you back here. Note: Gray represents hyperlinks that are active in the
full Consultants On-demand product. |
MindSights Meeting
(Table of Contents – TOC)
Pre-developed Seven Critical Thinking Types of
Meetings Why Use It Fundamentally, there are two types of meetings:
How to Use It MindSights Meeting Mentor is
primarily designed to help plan and run “Thinking” oriented meetings. Critical thinking
meetings in business and organizations typically have one of the following 7
aims. Pick the one that fits your needs.
Creativity &
Innovation (instructions
& uses) [Meeting
Name] [Day of week; Date; Time] [Location]
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Meeting
“Thinking” Tasks Matrix
(Click on blue hyperlinks)
24 Meeting Tasks |
Common “Thinking
Oriented” Meeting Tasks |
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7. |
Describe the organization’s purpose,
vision and mission |
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Observe trends, problems and
opportunities. |
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Decide what is most critical to work
on NOW. |
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Precisely
state the problem or opportunity. |
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System think and validate the real
problem. |
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Determine the GOAL (desired outcome). |
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Identify the preferred future. |
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Assemble a high performance team. |
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Identify data gathering strategies and
sources. |
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Gather data and define the current
state. |
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Find obstacles that prevent reaching
the goal. |
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Analyze gaps and find root causes. |
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Establish requirements for proposed
ideas. |
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Prepare the mind for creativity |
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Brainstorm creative ideas, solutions
or actions. |
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Refine creative ideas into innovative
solutions. |
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Select evaluation criteria and
decision strategy. |
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Decide the best idea or solution to
implement. |
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Validate the correctness of the
decision |
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Design and test the proposed idea or
solution. |
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Develop an implementation work plan. |
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Implement the work plan. |
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Create feedback for continuous
improvement. |
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Document lessons learned for future
use. |
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MindSights Planning Task 1: Describe your
business/organization’s current purpose and mission. Purpose: The
critical starting point for any planning initiative is to have an accurate understanding
of the current situation because it provides the foundation from which all
change will be based. NOTE: This is a high level or whole-picture
understanding. |
Thinking Workspace (Use this space to record ideas or meeting notes) |
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Key Facilitator Questions to Ask |
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Facilitator Tools to Use |
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Planning Objectives:
Why do you want to do a strategic plan? |
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Vision, Mission and Value Statements: Guides actions and organizational
direction. |
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Historical Pattern Recognition: Understanding historical patterns helps
chart the future. |
Vision, Why Use It Vision and mission
statements guide people in making critical decisions that affect the
direction of their organization. A mission statement defines what an
organization currently does. A vision statement looks into the future at
least five years and defines a desired future state - one that may not even
seem possible today. How to Use It |
1 |
List
the current mission and vision statements. |
2 |
If no statements exist,
write them using the trigger questions and template on the following pages. |
3 |
Consider writing a mission
statement first and then the vision. In general, this is better because the
mission is grounded in current reality and helps in articulating a realistic
vision. |
4 |
Based on your Mission and
Vision, get the creative juices going and do a little brainstorming to
generate some What If questions. |
5 |
In Step 3 determine how
they might change or be different in the future. |
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Current |
Future (What would be different
from current) |
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Vision Statement |
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Current |
Future (What would be different
from current) |
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What If Questions |
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Writing a Mission
Statement A mission statement is typically one or two sentences
or a short list of easy-to-remember bullet points. The purpose of the mission
is to guide the daily actions and decisions of employees. For example, Walt Disney’s mission was simply “To make people
happy every day.” Answer the
following questions to develop your mission statement. |
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Answers |
What does the business or organization do? |
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What things are we especially good at doing? |
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Who are our customers or clients? |
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What are the key business drivers? Customer Satisfaction? Employee Satisfaction? Profit? |
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What markets do we serve? |
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What is the company image? |
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What is the value added that our customers receive for us? |
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What makes us unique? |
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What philosophy or value guides actions? |
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How do we contribute to society in general? |
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Write |
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After
the |
Writing a Vision Statement
A
vision statement portrays the desired future of your business or
organization. It should provide a powerful mental image that captures minds
and hearts, giving people a higher purpose for their actions. For example,
Walt Disney’s
vision statement is: “To create quality, engaging entertainment for the whole
family.” Answer
the following questions to develop your vision statement. |
Vision Statement
Facilitator Questions |
Answers |
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Pretend you are five years in the future. What will things look like? |
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If you could create anything you wanted in five years, what would it be? |
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What are the right things to do in the future? |
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How will we be different from our competitors in the future? |
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What are the key business drivers? Customer Satisfaction? Employee Satisfaction? Profit? |
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Will our client or customer base change? |
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Will our products and services need to expand? |
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What contributions will we make to society? |
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How will our people be working together? |
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What do we really want to create? |
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What reputation do we want to have in five years? |
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What values will we embody? |
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Write Vision Statement (Note: Write the vision statement in the present tense. Say ‘We Are’ rather than ‘We Will’. This helps promote actions toward the future.) |
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